Minutes of the high level meeting between CRB, Railway Board Members and General Managers

| September 17, 2017

Points noted in the Safety meeting with GMs of Open line by full Board through Video Conference held on 16.9.2017

 

S. No.

 

Agenda Items

 

I.

 

Address by CRB

 

1

 

Safety in trains operations should be given highest priority.  This message should be delivered till the last man associated with safety.

 

2

 

Significant developments are taking place in Railways very fast.  We should change our processes and methods of working according to the changing environment and deliver the goods.

 

3

 

Departmentalism should not come in the way in delivery of services in the overall interest of Railways.  Undermining the role of any department in the Organisation is not desirable.

 

4

 

The targets need to be practical.  Things should be kept in right perspective to handle all occasions.

 

5

 

The organisation should be run purely on business lines.

 

6

 

Focus should be on delivery, not on frills, bouquets and excessive protocol.

 

7

 

We have to communicate and interact with the field staff, which has come down unfortunately in the recent times.  This will help to know ground reality. Then only we can frame workable policy guidelines.

 

8

 

We have to improve the condition of Offices, Hospitals, Staff canteens, Rest

Houses, Running Rooms, staff quarters and RPF barracks on fast track.

 

9

 

We have to act tough on corruption.

 

10

 

Staff grievances should be looked into.

 

11

 

Dilly-dallying in transfer orders should not be there.

 

12

 

There are reports of tremendous punishments, which is not a way to run organisation.

 

13

 

In cleanliness campaigns, cleanliness of work areas is equally important.

 

14    S

 

SCR to circulate the good work done on Charter of employees in grievance redressal, job mela and passport mela to other Railways to emulate.

 

15

 

Washing of Pantry Cars should be given due importance.  The items in

Pantry Car should be unloaded before undertaking cleaning activity.

 

16

 

Fundamentals of Railway working should be practiced religiously.

 

 

 

17

 

Good support should be given to employee down the line in discharge of their duties.

 

18

 

Elimination of UMLCs is our priority area.   In next one year, we have to eliminate them.

 

19

 

PMO is concerned about the speed of response during accidents.

 

20

 

In the garb of transparency and eradication of corruption, processes have become complex and time taking, which is a major concern.  These should be simplified so that things can happen fast.

 

21

 

Primary focus should be HR.  This would be yield good results to improve safety.

 

22

 

Delegation of powers has to flow down the line to the last officer in the field.

 

23

 

Rule 14(2) should be used very rarely, that too when inquiry could not be conducted.

 

24

 

We should take care of our young officers. We should take pride in our job.

 

25

 

Railway Board would be completing exercise of process reforms and delegating  powers  to  divisions  by September  end. Transformation Directorate will compile the best practices across all Zonal Railways and a unified SOP would be issued.

 

26

 

All zones should procure Rail Inspection Cars as available in Delhi division of NR which is quite useful for carrying out the inspection and at accident sites.

 

27

 

In order to enhancing Swachhata, rail mounted   vehicles need to be developed for cleaning of ballasted track, cleaning of apron and platform areas on the lines of vehicles available with Delhi division of NR.

 

28

 

On the lines of corporate hospitals, a JAG Civil Engineering officer has been posted for administration in Central Hospital, New Delhi.

 

29

 

Railway Board has great confidence and Railway Board will extend all the support to zonal railways in delivery of the services mandated to them.

 

30

 

GMs may interact with media regularly to get positive image of railways in the media.

 

II.

 

Member (Rolling Stock)

 

1

 

M(RS) suggested all Zones to send the proposals for one time dispensation

to conduct Group ‘B’ selections, where necessary.

 

2

 

Necessary guidelines for service contracts as sought by various zones will be issued in a fortnight.








 

3

 

There is a need to provide quick watering arrangements in the trains at intermediate stations in a period of less than 10 minutes.  The watering arrangements available at Erode and Vijayawada may be replicated to improve watering arrangements at stations.

 

4

 

Original target of fitment of bio-toilets has been preponed from September

2019 to December 2018.  Action needs to be taken accordingly.

 

5

 

EnHM wing should be made operational in all Divisions.

 

6

 

Hon’ble MR has directed to run special Rajadhani express from NZM to

Bandra with travel time 13 hrs 30 minutes before Diwali.

 

7

 

The modified procedure for condemnation of rolling stock would be issued.

 

8

 

Due to increased population of LHB coaches on Railways, non-availability of sufficient spares is an issue.   PCME & PCMM of zonal railways need to chalk out  the strategy jointly to set the things right.

 

9

 

All zonal railways should see that the stations under their jurisdiction do not fall in the bottom 10 category of stations in the assessment being made taking into account various parameters of cleanliness at the stations.

 

10

 

The works of setting up of mechanised laundry should be expedited.

 

11

 

Very soon, third party survey would be conducted on the cleanliness on the trains  by Quality Council of India (QCI).  Zonal railways should make efforts that the trains maintained by their zones are figuring in the top of the list.

 

12

 

Standard bid documents for service contracts will be issued soon.  This will be tested in a division in the current financial year as a trial. Based on the results, it would be implemented on large scale.

 

III.

 

Member (Traction)

 

1

 

Availability of material for points & crossings is poor in all the zonal railways. Suitable systems should be put in place for timely procurement of material.

 

2

 

Strict  discipline  should  be  enforced  in  the  monitoring  of  Loco  Crew  to prevent SPAD cases.

 

3

 

In majority of the SPAD cases, ‘crew being not alert on duty’ is the major

cause of concern.

 

4

 

Running  Rooms  and  Lobbies  should  be  inspected  by  the  designated

Officials / Officers and all facilities as laid down should be made available.

 

5

 

The issue of poor break power of BOXNHL wagons has been referred to

RDSO.  Crew should be alert while hauling such formations.

 

6

 

The cases of punctuality loss on account of failures in Electric Locomotives




are on rise.  Corrective action is needed.
 

7

 

Crew and Loco links need to be rationalized.

 

8

 

The latest target for elimination of UMLCs is by September 2019.   Action plan should be drawn with weekly and monthly targets.

 

9

 

Necessary precautions should be taken at worksites to prevent accidents.

 

10

 

Thorough inspection of P.Way assets should be done to cover points &

crossings, SEJs, LCs and approaches of bridges.

 

11

 

The points & crossings taking off from the main line should be in perfect fettle.

 

12

 

The cases of weigh bridges out of order for a period of more than six months are on rise.  Rectification action is warranted.

 

13

 

Neglecting maintenance schedule on account of availability of inadequate engineering time allowance is not acceptable.

 

14

 

Joint programme should be issued by COM & CCM for undertaking the blocks of  3-hours duration on the zonal railway and the programme so issued should be strictly adhered to.

 

15

 

Zonal railways should also plan for mega blocks of duration more than 6 hours, at least once in a week in major sections, duly regulating passenger train services.

 

16

 

The track machines such as BCM, RGM etc. should be effectively utilised.

 

17

 

The cases of open doors of wagons hitting several assets are on rise. Closure of the doors should be ensured.

 

18

 

The structure / fittings / assets identified infringing the stipulations laid down in schedule of dimensions should be relocated.

 

19

 

The progress of track renewals on the railways is not satisfactory.  The required rails would be supplied soon.

 

20

 

The turnaround of ballast trains should be improved.

 

21

 

The points and crossings which are due for replacement should be replaced on top priority.

 

22

 

No safety devices in Diesel and Electric Locomotives should be isolated. Isolation of VCD is prohibited.  Ambush checks should be conducted to ensure proper working of VCD and to check that it is not isolated by the crew.

 

IV.

 

Member Traffic




 

1

 

Hon’ble MR is likely to review the performance of zonal railways on (a) Safety (b) Punctuality (c) Loading and (d) Earnings in the month of October

2017.   The target was to achieve earnings 15% above the last year’s performance.   The actuals so far are less than these targets.   All zones should put concentrated effort to improve the scenario.

 

2

 

The  Rail Coal Coordination  group  constituted  by Hon’ble  MR’s  office  is

giving positive results.

 

V.

 

Financial Commissioner (Railways)

 

1

 

Zonal  railways  should  form  special  teams  of  Personnel  and  Finance branches to complete the revision of pension of pre-2016 pensioners within a month.

 

2

 

The funds made available under Capital should be utilised fully.  No shortfall would be accepted.  There is likelihood of increasing the allotments under this head in the years to come.

 

3

 

The sundry earnings need to be monitored closely to improve the earnings to Railways.

 

VI.

 

DG (Personnel)

 

1

 

Railway Board has conveyed sanction of 50% of the Group-C & D category posts through RRB recruitment.

 

2

 

Considerable number of ASMs and Guards are expected in a period of 3 months.

 

3

 

Railway Board has given permission for filling up of 100% vacancies in the posts of JEs/SSEs in safety category.

 

4

 

Railway Board has conveyed approval for filling up of Group-D vacancies through RRCs.

 

5

 

While appreciating the efforts of SCR to open Employees’ Facilitation Centre

‘Manakosam’ in Rail Nilayam, DG advised SCR to inform action taken on the

grievances to the employees through SMS.

 

6

 

Orders are being issued advising zonal railways to relieve the employees who were transferred to other zones on Inter-railway mutual transfers within a period of 15 days.

 

7

 

Railway Board also contemplates policy directions reducing the number of layers in processing Inter-railway request transfer cases.

 

8

 

The case of SC/ST reservations in the selection has been referred to DoPT. Till DoPT issues orders, Railway Board will not be able to give any policy directions.   However, zonal railways can take action in individual cases based on circumstances available.

 

 

 

VII.

 

DG (RS)

 

1

 

Policy guidelines have already been issued on 15.09.2017 on double vetting of indents at Hd.Qrs and Divisional level by Finance.

 

2

 

Zonal railways are requested to impart training to the employees on using GEM (Government e-Market) website for procurement of common and general items. Also procurement should be made through this website.

 

VIII.

 

Principal Executive Director (EnHM)

 

1

 

The programme of Swachhata hi Seva from 15.05.17 to 02.10.17 has been issued.  The activities indicated should be carried out and feedback be given to Railway Board in this regard.

 

IX.

 

DG (S&T)

 

1

 

37,000 CUG SIMs would be issued shortly under variation clause of present agreement. Balance connections would be issued after the negotiations with the agency.

 

2

 

Mechanical interlocking installations need to be eliminated on fast track.

 

3

 

S&T service buildings should be inspected by the representatives of Civil

Engineering and Electrical departments to carry out the repairs.

 

X.

 

DG (RHS)

 

1

 

The cases of medical reimbursement need to be processed without any delay.

 

2

 

Walk-in-interviews should be conducted for filling up of CMP vacancies.

 

3

 

Hospital developmental works sanctioned should be completed early.

 

XI.

 

AM (CE)

 

1

 

The revised PMC documents will be issued soon.  Policy on measurement by Contractor’s engineer will be issued by Railway Board soon.

 

2

 

The analysis of rail/weld factures indicate that a considerable number of factures are occurring on rails which have not served even 25% of codal life. This is due to improper handling / laying or due to high dynamic loads.

 

3

 

Quality of welding and adequate block also play more important role  to improve the reliability of rail welds.

 

Category: Indian Railways, Railway Board Orders 2017

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